Every leader inherits the job. Almost nobody inherits the record.
Zuvaria holds your agreements, policies, approvals and decisions in one owned, dated, role-gated record.
People move on. The record doesn't.
One workspace for every office, with each person's view shaped by their role. No dashboards to build, no reports to request.
Good morning, Dr. Reyes
Meridian College · 6 items need your decision
Agreement pipeline
Needs a decision from you
- UCSF Nursing AffiliationProvost sign-off · Nursing16d
- Kaiser Permanente MOUCounter-signature pending4d
- Academic Integrity PolicyReview overdue · owner vacant3 yrs
- Clinical placement renewalExpires 22 Sep · unassigned21d
- Encrypted in transit and at rest
- Role-gated by default
- Every action logged
- Unlimited users
- Full export, no exit fee
Institutional memory lives in six inboxes.
The work gets done. It just isn't retrievable — and every departure takes a little more of the institution with it.
- Agreements tracked in reply-all threads
- Policies whose owner left two roles ago
- Approvals recorded only in someone's memory
- Facilities requests in a shared inbox
- Enrollment numbers rebuilt by hand each term
One record. The right people see it.
Everything an office produces lands in the same place, with a name and a date attached to it.
Owned and dated
Every record carries an owner, a revision and a review date. When the owner changes, the record doesn't.
Access follows the role
Leadership, counsel, HR and staff each see their slice. A vacancy locks nobody out; a departure leaves no door open.
The audit trail is already written
Who approved what, when and why — exportable the day a reviewer asks.
Five modules.
MOU & Affiliation Agreements
Draft to execution, with a renewal owner on every agreement and expirations flagged before a placement stops.
- Active agreements
- 24
- In review
- 6
- Expiring in 60 days
- 4
- Partners
- 38
+3 executed this month
Median cycle 19 days
1 with no renewal owner
Across 9 programs
| Agreement | Partner | Expires | Stage |
|---|---|---|---|
| Clinical placement renewal | UCSF Health | 22 Sep 2026 | Unassigned |
| Kaiser Permanente MOU | Kaiser | 14 Jan 2027 | Signature |
| Oakland Unified placement | OUSD | 30 Jun 2027 | Legal review |
| Stanford research collaboration | Stanford | 01 Aug 2028 | Executed |
Institutional Documents
Every policy versioned, owned and dated — visible to exactly the right people.
- Policies of record
- 418
- Overdue for review
- 41
- Restricted
- 62
- Updated this term
- 27
Across 11 offices
11 owned by a vacant post
Committee or cabinet only
All versioned
| Document | Owner role | Visibility | Last review |
|---|---|---|---|
| Academic Integrity Policy | Provost | Everyone | Sep 2023 |
| Board Charter | Board Secretary | Everyone | Feb 2026 |
| Compensation Committee notes | CFO | Restricted | Jul 2026 |
| Records Retention Schedule | Registrar | Everyone | Jun 2025 |
Enrollment
FTE, retention and program trends by term. No BI licence, no analyst.
- Enrolled FTE
- 3,884
- Headcount
- 4,210
- Retention
- 81.4%
- New students
- 642
−2.1% year over year
+18 since census
Fall to fall
Across 24 programs
Enrolled FTE, five terms
Facilities & Space
Requests, rooms, projects and assets on one tracked queue, each with a named owner.
- Open requests
- 7
- Rooms tracked
- 214
- Active projects
- 3
- Assets on loan
- 46
2 unassigned
Across 6 buildings
Door hardware, paint, keys
Keys, furniture, supplies
| Request | Room | Priority | Status |
|---|---|---|---|
| Radiator leaking | B-304 | High | Unassigned |
| Lock replacement after departure | A-118 | High | In progress |
| Projector bulb | C-201 | Normal | Acknowledged |
| Extra seating for orientation | Great Hall | Normal | Completed |
Calendar & Rooms
Academic dates, events and bookings in one place, with conflict detection and approvals built in.
- Bookings this week
- 38
- Awaiting approval
- 5
- Conflicts caught
- 3
- Academic dates
- 62
Across 214 rooms
2 over 48 hours
Before anyone arrived
Published to all staff
| Booking | Room | When | Status |
|---|---|---|---|
| Nursing pinning ceremony | Great Hall | 14 Dec, 4:00 PM | Awaiting approval |
| Board of Trustees meeting | Chapman 210 | 02 Oct, 9:00 AM | Confirmed |
| Faculty senate | Chapman 210 | 02 Oct, 9:00 AM | Conflict |
| Accreditation site visit | Provost suite | 11 Mar, 8:30 AM | Confirmed |
More modules — board governance, people & HR, onboarding, accreditation — are on the roadmap for pilot institutions.*
* Roadmap modules are not available today and are not included in the pricing below.
Built for small and mid-sized colleges.
Where one person is the policy library, the agreement tracker and the accreditation liaison — and three people cover what a large university hands to thirty. Zuvaria is built for how that actually works, not for an org chart you don't have.
We're taking our first institutions now.
Zuvaria is new! You get a lower price and real influence over what gets built. We get an institution to build with.
What you get
- Founding price held for three years
- Modules shaped around how your offices actually work
- A direct line to the person building it, not a ticket queue
- Help moving your existing agreements and policies in
What you bring
- One person who can make decisions and answer questions
- Honest feedback, including when something doesn't work
- A reference call with a peer institution once you're live — only if you're glad you did it
Institution-wide. Never per seat.
One annual figure for everyone on campus, because charging per person taxes the very people who need to see the record.
Founding pilot
$12,000/yr
For the first institutions building this with us
- MOU & Affiliation Agreements
- Institutional Documents
- Role-based access, full audit trail
- Unlimited users
- Direct line to the founder
Core
$24,000/yr
All five modules, every office
- Everything in Founding pilot
- Enrollment
- Facilities & Space
- Calendar & Rooms
- SSO / SAML sign-in
- Guided onboarding
Multi-campus
Custom
More than one campus, or custom integrations
- Everything in Core
- SIS / HRIS integrations
- Multi-campus roles and reporting
- Migration handled for you
- Named implementation contact
Bringing your existing agreements and policies across is quoted separately — do it yourselves at no cost, or we'll handle it.
What leaders ask first.
Short answers. The long ones happen on the call.
Does this replace our SIS?
No. Your SIS keeps registration, grades and aid. Zuvaria is the operations layer around it. The two don't overlap.
How long does it take to set up?
Your instance is configured on the demo call — departments, divisions and roles — and your team can sign in that week. Moving existing agreements and policies across is the real work: most institutions do it over a few weeks, one department at a time. You can do that yourselves, or we'll quote it.
Is our data secure?
Everything is encrypted in transit and at rest. Access is gated by role automatically rather than by folder permissions someone has to remember to set, and every action is logged with who did it and when.
What happens to our data if we leave?
It's yours. Full CSV and PDF export within 30 days, no exit fee.
See it running on your institution's structure.
Thirty minutes, live, configured as we go. No slides.
- We build your departments and roles on the call
- Bring one real agreement or policy and we'll put it in
- Every question answered plainly, including pricing
Prefer email? hello@zuvaria.com